CALVERLEY CHURCH OF ENGLAND VOLUNTARY AIDED PRIMARY SCHOOL

ADMISSIONS POLICY 2021-2022  

The Governing Body of Calverley Church of England Voluntary Aided Primary School is the Admissions Authority for the school, not the Local Authority in Leeds.

Making an application

The planned admission number (PAN) for the Reception Class in the school for the year commencing September 2021 will be a maximum of 60. The Governing Body will not place any restrictions on admissions to Reception Class unless the number of children for whom admission is sought exceeds the number of places available. 

Applications for children starting school in the Reception Class must be completed on the standard Local Authority application form - Common Preference Form (CPF). The CPF is available from online via the Local Authority’s website.  A Supplementary Information Form (SIF) which asks about Church attendance is available from the school. If you want your application to be considered under over subscription criterion 5 and 6 and the SIF is not received Governors can only rank applications against the information provided on the CPF.

The CPF and SIF are used to determine priority for admissions for the school where there are more applications than places available. The CPF should be completed online at the Local Authority and the SIF should be returned to the school by 15 January 2020.

It is a parental responsibility to ensure that all relevant forms are completed online and returned by the above date.

Late Applications

Late Applications of either the CPF or the SIF received after the closing date of 14 January 2021 will not be dealt with until after all on time applications have been dealt with.

Deferred Entry to Primary Schools

Children are admitted to the Reception Class at the beginning of the school year (i.e. September) of the year in which their fifth birthday falls.    

Parents may defer their child’s entry or take up the place on a part time basis if they wish until they reach statutory school age.  Children do not have to be in full-time education until the start of the term following their fifth birthday (statutory school age). Requests for a child to start their schooling on a part-time basis or to defer the start until they reach compulsory school-age should be addressed to the Head Teacher.

Children Educated outside of their chronological age group

A request may be made for a child to be admitted outside their normal age group for example if a child is gifted and talented or has experienced such problems as ill health. In addition the parents of a summer born child  ( child born between 1 April and 31 August) may request that the child be admitted out of their normal age group, to reception rather than Year 1.

Applicants should also complete the application form attached to this document as Appendix 2 and attach any available evidence of the need for deferment from any associated professionals. The form should be returned to the school by the final application date.

The application will be considered by Governing Body which will consider the long term impact of that decision, and balance this against the child’s current needs. There will be no right to appeal the Governing Body’s decision to refuse the offer of a place in their preferred age group.  An appeal only applies against a refusal of a place at the school.

SPECIAL EDUCATIONAL NEEDS

The school will admit children with EHCP (Education and Health Care Plan), or statements of special educational needs in which Calverley Church of England Voluntary Aided Primary School is named on the statement. This is not part of the oversubscription criteria.

The Oversubscription Criteria:

If there are more applications received than places available during the normal admissions round the Governing Body will apply the following criteria in strict order of priority:

  1. Looked after children ( a child who is looked after by the local authority in accordance with Section 22 of the Children Act 1989.  This also includes children who were looked after but ceased to be so because they were adopted or became subject of a residence/child arrangement order or special guardianship order. If you are making an application under the priority of a previously looked after child you will need to provide the Admissions Authority ( the school) with a copy of the court order so they can verify this priority.
  1. Children who appear to the Admissions authority to have been in state care outside of England and ceased to be in state care as a result of being adopted or became subject of a child arrangement or residence/child arrangement order or a special guardianship order. (See note 3)
  2. Children who will have a sibling on the roll of the school at the proposed date of admission. (See note 5)
  3. Children who reside within the 2014 parish boundary of St Wilfrid’s Church, Calverley.  A map of the parish boundary is attached to the policy as Appendix 1  (See note 1 and 3)
  4. Children who regularly attend worship at St Wilfrid’s Church, Calverley or Calverley Methodist Church. (See note 6 ) 
  5. Children who regularly attend a church that is a member of Churches Together in England or Churches Together in Britain and Ireland.   (See note 6 )
  6. Any other children

Tie breaker 1

If there are more applications in a particular criterion than the number of places available, the remaining places will be offered to the children whose permanent address is nearest to school.  The distance measurement will be made using the Leeds Local Authority’s electronic mapping service.

Tie breaker 2

In the unlikely event there are insufficient places for two (or more) pupils living in the same building (e.g. flats) or otherwise equidistant from the school, then any final place will be allocated by the drawing of lots. The drawing of lot will be witnessed by an independent person.

NOTES

1     Map

A map showing the Parish Boundary of St Wilfrid’s Church Calverley as at 7th November 2014, which is the boundary for the catchment area is attached to this policy as Appendix 1 and also available from the school.

2. Home address

For admissions purposes the home address is the child’s permanent address, where the child usually lives with their parent or carer. You must not use any other address on your application, including using the address of a child minder, relative or renting a property for a short period of time as this could be considered using a fraudulent address.

Only one address can be used on your application for a school place. Where shared care arrangements are in place, both parents must agree which address which address will be used on the application, and this should be the address where the child lives the majority of the school week. If no joint declaration is received by the closing date of the applications, the Governing Body will determine which address will be used, based on where the child spends the majority of the school week.  In instances where the child spends equal time with each parent, the home address will be taken as the address where the child is registered with the doctor.

Where the Admissions Authority has made an offer of a place at school based on fraudulent or intentionally mis-leading information, which has effectively denied a place to a child with a higher right of admission, the Admissions Authority will withdraw the offer of a place , even if the child has already started at school.  If the Admissions Authority withdraws the offer of a place you will be offered an alternative school place by the Local Authority and notified of your right to appeal to an independent appeal panel.  The details of which are provided under the Appeal’s Section.

3.   State Care out of England

A child is regarded as having been in state care in a place outside of England if they were accommodated by a public authority, a religious organisation or any other provider of care whose sole purpose is to benefit society.  

 5   The term ‘sibling’ is defined as:

  • a full or half-brother or sister
  • a stepbrother or sister
  • an adoptive brother or sister
  • the children of parents living together in the same family household.
  • Stepbrother, stepsister, half-brother and half-sister are defined as children who belong to only one parent living in the same family household. The governing body will, admit twins, triplets or children from other multiple births where at least one of those children is allocated a place at the school.

6    Regular Attendance at Christian Worship

This is defined as the attendance of the child at worship* at St Wilfrid’s Church Calverley, Calverley Methodist Church or another Christian Church which is part of either Churches Together in England, or Churches Together in Britain and Ireland at least twice per month on average for the 12 months prior to the closing date of the application.

*Attendance at worship includes any Sunday and midweek church service and/or church crèche/Sunday School groups that include Christian teaching and worship, including Messy Church.

A ‘Supplementary Information Form’ (SIF) to provide confirmation of attendance at Christian worship is available from the school and attached to this policy.  The form should be signed by the Vicar/Minister of the relevant church and returned to the school.  During a vacancy the form should be signed by a Churchwarden or Senior Steward.

It is the parent’s responsibility to ensure that the SIF is completed and returned to the school by the closing date for School Applications which is 15 January 2020 

7   Waiting list

After offers have been made parents can ask to go on the Waiting list.

Waiting lists will also be held for each year group for applications outside of the admissions round. All waiting lists will be held in criteria order of the oversubscription criteria of the Admissions Policy and will close at the end of the academic year.

Each time a child is added, the list is ranked again in line with the published oversubscription criteria in this policy.

Under the Admissions Code, looked after children, previously looked after children, and those allocated a place at the school in accordance with a Fair Access Protocol must take precedence over those on a waiting list.

8    Appeals

Where the Governors are unable to offer a place because the school is oversubscribed, parents have the right to appeal to an independent admission appeal panel, set up under the School Standards and Framework Act, 1998, as amended by the Education Act, 2002. Parents, who intend to make an appeal against the Governing Body’s decision to refuse admission, will have 20 school days to submit a written notice of appeal or email after that date of notification that their application was unsuccessful (the refusal letter) to the School who will provide details of and forward the appeal to the relevant appeals authority.

Email address is: [email protected]

Calverley Church of England VA Primary School

Town Gate

Calverley, LS28 5NF

You will then be contacted by Clerk to the Independent Appeal Panel who will give you further information about how to make an appeal.

9  Admissions outside the normal admissions round (In-year applications)

Parents wishing to transfer a child to the school during the school year, are required to complete an In-Year Common Preference Form (ICPF).   In addition, if the application is made for criteria 5 or 6, a Supplementary Information Form (SIF) should also be completed. The form(s) should be returned to the School.

Parents will be informed whether or not a place can be offered.  If it is not possible to offer a place the parents will be informed of the reason and have the right to appeal to an independent admission appeal panel, the details of which are contained in Section 9 - the Appeals Section.

Where a place can be offered transfer can only be made at the beginning of a new school term, when a child already has a place in another Leeds school. If a place can be offered and the child has made a significant move from another area and is out of education, a place will be offered as soon as possible.