To be reviewed Summer 2024
Information for Parents
As a school we aim to:
- Maintain an attendance rate of a minimum of 96%
- Maintain parents’ and pupils’ awareness of the importance of regular attendance
- Maintain good time keeping
Good attendance is important because:
Children can be safeguarded effectively in school
Statistics show a direct link between under-achievement and poor attendance
Regular attenders make better progress, both socially and academically
Regular attenders find school routines, school work and friendships easier to cope with
Regular attenders find learning more satisfying
Regular attenders settle into secondary school more easily
As a parent you can help us by:
- Ensuring your child attends school regularly. Absence should only happen when your child is significantly ill and therefore unfit to attend school, or if there is an unavoidable/unforeseen reason or circumstance which is causing a difficulty/period of difficulty
- Telephoning on the first morning of any absence to give us the reason and tell us when the child is likely to return to school
- Arranging all non-emergency medical appointments out of school hours or during school holidays
- Providing appointment cards or hospital letters for all appointments during school hours
- Sending us a note confirming the reason for your child’s absence when s/he returns to school
- Frequent absence claimed as illness must be supported by medical evidence.
- Keeping us updated by telephone or letter if your child has any extended period of absence
- Making sure we always have your current contact numbers; this includes all telephone numbers, child minders and emergency contact details
- Follow up unexplained absences by phone calls and letters as necessary
- Remind parents of the importance of regular attendance and punctuality in our letters, the school brochure, open evenings and, Home-School Agreement and pupil annual reports
- Publish our attendance rate on newsletters and the school website
- Acknowledge and reward good attendance and punctuality
- Publish your child’s attendance rate on her/his annual school report
- Let you know if we have concerns regarding your child’s attendance and punctuality
If we continue to have concerns make a referral to the Leeds City Council School Attendance Team, who work with the school to review and support attendance and punctuality issues
Some absences are allowed by law and are known as “authorised absences”. For example: if a child is ill, family bereavement, religious observance.
There are times when children are absent for reasons, which are not permitted by law. These are known as “unauthorised absences”. Examples of unauthorised absence are:
- Waiting for a delivery
- Taking or collecting a relative to/from the airport
- Going for a family day out
- Sleeping in after a late night
- Going shopping or for a hair cut
- Because it is your child’s birthday
- Term time holiday/Cheap flights/visiting family
- Family weddings
- Parent’s or grandparent’s illness
Where there is no explanation for an absence or where the explanation or reason for the absence is considered unsatisfactory absence will be recorded as ‘unauthorised’. The School Attendance Service may contact you where unauthorised absence continues to be a problem. Unauthorised absence could result in a Fixed Penalty Fine or other legal action.
- It is important to be on time as the first part of the school day is used to give out instructions or organise schoolwork for the rest that day. It is also a time for children to settle down by reading or another quiet activity so they are ready for lessons immediately after registration.
- Morning registration closes 15 minutes after advertised start time for each class.
- Late arrivals are disruptive to the whole class and often embarrassing for your child.
- Arrival after the close of registration will be marked as ‘L’ late.
- All lateness is recorded daily and the reason for lateness if known will also be recorded. This information can be made available to the courts in the form of a report, should a prosecution be the outcome of repeated lateness.
Some children/classes will be re-grouped for targeted learning/catch up. The curriculum is designed to be progressive, new topics are often introduced at the start of the week and the majority of teaching takes place during the morning. (Each day’s learning builds on the day before.)
Please collect your child promptly at the end of the school day. Where late collection is persistent and/or significantly late, the school is obliged to take any uncollected pupil to a place of safety and share concerns with other agencies.
Exceptional Leave - Term Time Leave of Absence
We are always concerned about the amount of school time pupils miss as a result of term time leave. There is no entitlement to time off during term time. Leave of absence is only granted in exceptional circumstances at the discretion of the Headteacher in accordance with the school policy as agreed by the governing body.
It is our policy:
- Only in an exceptional circumstance will term time leave be allowed. Parents/Carers wishing to apply for leave of absence need to fill in an application form and send it to the Headteacher at least 2 weeks in advance and before booking tickets or making travel arrangements.
- If term time leave is taken without prior permission from the school, the absence will be unauthorised and you may be liable for a fixed-penalty fine.
Please remember that absence for whatever reason disadvantages a child by creating gaps in his/her learning. A good understanding of the work and good progress can only take place when the child is in the classroom regularly and on time.
Children Missing in Education
If children have unauthorised absence and we consider them to be missing in education due to a lack of contact with school, we would alert the attendance team at Leeds City Council. Not attending school in these circumstances is viewed by school as a safeguarding issue.
If your child is leaving our school (other than at the end of Year 6 to go to Secondary School) parents are asked to:
- Give the school comprehensive information about their plans including any date of a move and your new address and telephone numbers, your child’s new school and the start date when known. This should be submitted to our school in writing
When pupils leave and we do not have information, about where they have gone, then your child is considered to be a ‘Child Missing Education’. This means that the Local Authority has a legal duty to carry out investigations, which will include liaising with Children’s Services (formerly Social Services), the Police and other agencies, to try and locate your child.
By giving us the above information, these investigations can be avoided.
We value your support in helping us to maintain the high standards to which we always aspire.
“Every day counts and Every Child Matters!”